Registration Information & Procedures for College Courses

General Information

All students are expected to register online at the specified registration times. Contact Enrollment Services for specific dates and times. Continuing students should participate in the priority registration during the designated week of the previous semester. Failure to register at the proper time will necessitate a late registration fee.

Students incur a financial obligation upon registering for classes. This financial obligation can only be adjusted if a student adds/drops hours or officially withdraws from the school in accordance with established policies and regulations.

The student who enrolls after the semester begins will be held responsible for work missed, with the absences counting toward the attendance standard. Classes cannot be added for credit after the first week of the semester.

A faculty advisor and Enrollment Services assist in arranging each student’s class schedule. After completing the registration process, including payment, the student will receive an ID card for gaining admission to school activities, for use in the cafeteria and the library, and for other identification purposes.

The number of semester hours a student takes will be limited by his or her enrollment status, capabilities and outside activities. No one may enroll for more than eighteen hours without the written permission of their academic advisor and Enrollment Services.

A senior whose degree requirements are assured may enroll in a graduate course with the permission of the Academic Deans of CCU.

New Students

Class schedules for new students are arranged during priority registration periods during the summer or during orientation week. Students must be accepted into the college in order to participate in priority registration periods. Generally, first-year students may take courses numbered 100, although some 200 level courses may be open to freshmen.

Changes in Schedule

Before each semester begins and during the first week of classes, students may adjust their schedule online. After the first week of classes has been completed, any changes to a student’s schedule are handled by the Enrollment Services office. Students must complete a “Change in Schedule” for (available from that office) to add or drop classes, change from credit to audit status, or change from audit to credit status.

After the first three weeks of a semester, the instructor must sign the Change in Schedule Form before it will be accepted in Enrollment Services. Changes in schedule become official on the date the form is received by Enrollment Services.

Students may not enroll in classes for credit after the first week of a semester. A student is not permitted to withdraw or change to the status of auditor during the last four weeks of the semester.

In order to withdraw from all classes simultaneously, a student must complete a Withdrawal Form available from Enrollment Services. This form will require the student to notify (in person) Enrollment Services, Academic Support, and Student Life office. Failure to officially withdraw will result in a failing grade for each course.

Refunds

Students who withdraw from individual classes will be granted refunds from the official date of withdrawal according to the following schedule.:

  • Regular Semester – Before/during the first week of classes 100%. During the second week of classes 75%. During the third week of classes 50%. After the third week of classes 0%.
  • Early Fall, Early Spring, Summer – Before or on the first day of class 100%. On the second day of class 75%. On the third day of class 50%. After the third day of class 0%.

The refund schedule may be adjusted to meet requirements for refunds of federal and state student financial aid programs. Students should consult Enrollment Services for further details.

After the first day of the semester, there is no refund of tuition or fees for performing groups, applied music instruction or audited courses.

During the refund period (first three weeks of the semester), there is a fee to withdraw from courses.

Failure to attend class(es) is not sufficient notice to qualify for a refund and will result in the grade of “FA” (failure due to absences) in the course(s).

Repeating Courses

Students may repeat courses in which they earned low or failing grades. The college has no limit on the number of times a course may be repeated, but the credit for the course can be counted only one time. The grade earned the last time a course is taken is the grade used in computing GPA. All previous grades on repeated courses are changed to R.

A student may use federal financial aid to repeat a course only once. The regulations on academic status and satisfactory progress apply to all students, including those who receive federal financial aid.

Greater Cincinnati Consortium of Colleges and Universities (GCCCU)

The cross registration program of the Consortium provides CCU students the opportunity to take classes, on a space-available basis, at any other Consortium institution. Through this program, CCU students can broaden their educational experiences and opportunities.

The Consortium is not designed for students to earn a degree at another institution. Cross registration for classes in participating institutions is handled in Enrollment Services. Grades from Consortium classes will be calculated in a student’s GPA.

Correspondence, Distance-learning, and Directed-study Courses

Regularly enrolled students at CCU must receive permission to take courses through correspondence, distance learning or directed study. These types of classes taken without permission will not count toward any degree at CCU. Students should contact Enrollment Services for details on how to receive permission for correspondence or directed-study classes. Students may not audit distance-learning, correspondence, or directed-study courses.